Task Assignment Sheet

Task Assignment Sheet Details

Highlight a Task Sheet entry on the Task Assignment Overview screen and select the Details button.The Task Assignment Sheet Details screen displays:

You may use this screen to review and edit existing Task Assignment sheets, to create new Task Assignment sheets, to record completed Task Assignment sheets, and print Task Assignment sheets.

Search Criteria

Choose from the following search options and select the Search button to find specific Task Assignment sheets that have already been created (both manually and automatically).

Task Date. Enter a date or use the calendar tool to select a date for which you wish to see Task Assignment sheets. This field defaults to the property's current business date. Past dates cannot be queried.

Task Code. Select the down arrow to choose the task code for which you wish to see Task Assignment sheets (e.g., TOTCLEAN, LTCLEAN, etc.). When the Rooms Management>Facility Management application function is set to Y, you may select multiple task codes.

Task Sheet. Select the down arrow to choose from a list of Task Sheets created for the date shown in the Task Date field and for the task codes shown in the Task Code field.  The default (blank) is all Task Assignment sheets. This search option will be available once a Task Code has been defined for the search.

Select the following check boxes to show only Task Sheets of that type. (Available when the Rooms Management>Task Sheet Completion application parameter is set to Y.)

Pending. Available when the Rooms Management>Task Sheet Completion application parameter is set to Y, select to display Task Assignment sheets that are not yet completed for the Date defined in the search.

Completed. Available when the Rooms Management>Task Sheet Completion application parameter is set to Y, select to display completed tasks assignment sheets for the Date defined in the search.

Task Assignment Grid

The grid displays the Task Assignment sheets (either automatically or manually) that meet the search criteria you entered. The following information is available.

Sheet. Task Sheet number.

Section. Housekeeping section assigned to the housekeeping attendant for this Task Sheet, if applicable. Available when the Rooms Management>Housekeeping Sections application parameter is set to Y.

Rooms. Total number of rooms assigned for this Task Sheet.  For example, 4 means that there are four rooms due service. Selecting the Details button displays which 4 rooms these are due service on the Task Sheet.

Credits. The total number of housekeeping credits awarded to the attendant for the tasks on this Task Sheet. (Available when the Rooms Management>Housekeeping Credits application setting is set to Room or Facility Task. The Facility Task option is only available when the Rooms Management>Facility Management application function is set to Y. The Credits column is not displayed when the Housekeeping Credits application function is set to None.)

Completed On. Date when the Task Sheet is completed. (Available when the Rooms Management>Task Sheet Completion application parameter is set to Y.) A Task Sheet is marked as Completed when the Complete button is selected for the Task Sheet. Users will see the date and time in this column for those Task Sheets marked as Completed.

Task Codes. Task codes included in this Task Sheet.

Task Instructions. Any special instructions that apply to the task or tasks included on this Task Sheet. Highlight a Task Sheet entry and select the down arrow to display the entire set of instructions. The instructions default to any task instructions set up for the task when it is configured (Configuration>Reservations>Codes>Facility Management>Facility Tasks available when the Rooms Management>Facility Management application function is set to Y). You may edit the instructions if necessary. Task instructions might include general or routine cleaning directions such as "Vacuum carpet, furniture, and drapes." or "Change bed linen." This information is printed on the Task Sheet.

Button Functions

Summary. Available when the Rooms Management>Facility Management or Rooms Management>Task Assignment application functions are active and an Auto Generation of tasks has been generated, select to access the Task Assignment Summary report.

Expanded. Highlight a Task Sheet entry and select the Expanded button to display the Housekeeping Task Sheet Grid. (The Expanded button is available when task codes are defined in the Task Codes search field.)

Report. To print a Task Assignment sheet, select the Report button. The Task Sheet Report screen appears. For those properties with the Rooms Management>Simple Task Assignment application function is set to Y, the Report button is on the Expanded Task Assignment Overview screen.

New. To create a new Task Sheet manually, select the New button. SeeCreating Tasks Sheets Manually for details.

Auto. The Automatic Generation of Tasks screen is displayed when you select the Auto button. See Creating Task Sheets Automatically for details.

Complete. Highlight the Task Sheet and select this button to mark a Task Sheet as Completed.

Details. Highlight a Task Sheet entry and select the Details button to display the Task Sheet Room Details.

Delete. Highlight the Task Sheet and select this button to delete the Task Sheet. When the Delete button is selected, a prompt is displayed for confirmation. Select No to cancel the deletion or select Yes to continue with the deletion. When Yes is selected, a reason for the deletion will need to be specified for the following prompt.

Manually enter the reason or click on the ellipsis button to select the reason and click the OK button to continue. When selecting the ellipsis button, the options that are displayed are configurable from within OPERA from the Configuration>Reservations>Codes>No Service Reasons menu option.

Save. Select to save any changes that were made.

Close. Select to close the screen. If changes were made and not saved, then a prompt is displayed to save the changes or not.



Managing and executing a task can require lots of various steps. It is the right task assignment sheet with all of the listed details that helps to get the project right every time. This is why an individual or a company does need just the right task assignment template every time. Because it is the task assignment template that gets everything organized all together.

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The life cycle of any and all tasks does involve different aspects. These different aspects can go from ready to assigned to terminated to forwarded to finished or failed. Just how well a task does turn out is dependent on certain factors. What are some of these factors? One of these factors is perfect organization and part of establishing perfect organization is to handle the varying aspects that go along with each and every task. The task assignment template is what helps one to create high quality task assignment sheets to be used to chronicle every task from start to completion. The task assignment template perfectly outlines a task in all of its many phases that it goes through.

The task assignment template can produce task assignment sheets that break down a task into its many categories and whatever else. This whatever else is a broad term. It is all about the required parts that make up a task. What are some of these required parts? The answer to this is obvious. The required parts are everything and anything that is central and necessary to the task itself. A project can be very big or it can be small. How much planning that goes into a task is dependent on the size of the task and what that task is specifically all about. The task assignment template knows just how to get all of the details right. This is because it permits an administrator or supervisor of a project to get it all organized and right the first time around. Being an effective project manager is all about getting the organization right and part of doing this is to use a task assignment sheet that is carefully laid out very effectively. The task assignment template delivers very big on both personalization and customization where the project task delivery is concerned.

The task assignment template is a necessity to getting the whole project planned efficiently and successfully. Because it is the one creative force that knows how to bring all of the project details together under one outline and get it right in the way that it should be.

Task Assignment Template For Microsoft® Word :

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